AUCTION PROCEDURE

Shay Family Irrevocable Trust Estate Auction

Saturday, November 22, 2025 • 10:00 AM
9294 W County Road 950 N, Middletown, IN 47356

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AUCTION DAY TIMELINE

8:00 AM - Gates Open

• Property preview begins
• Inspect real estate and personal property
• Walk the grounds and outbuildings
• Examine equipment, tools, and household items

9:00 AM - Registration Opens

• Live bidder check-in and registration
• Bidder numbers assigned
• Answer questions and distribute information packets
• Final opportunity to review auction terms

10:00 AM - Real Estate Auction Begins

• LOT 1: 12.74 acres with home and outbuildings
• Live on-site and simulcast internet bidding
• Auctioneer reads terms and conditions
• Opening bid: $250,000
• Property sells subject to owner confirmation
• Winner signs purchase agreement immediately
• $25,000 non-refundable deposit due Monday, November 24th

10:30 AM (Approximate) - Personal Property Auction Begins

• TWO SIMULTANEOUS AUCTION RINGS
• In-person bidding  (simulcast bidding for selected lots)
• Payment and removal day of sale

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RING ASSIGNMENTS

RING 1 - Equipment, Tools, Vehicles & Auto Parts

Location: Near pole barn/garage area

Auction Order (Approximate):

1. Vehicles (titled vehicles - sales tax collected)
2. John Deere Tractor
3. Implements and attachments
4. 2-Post Car Lift
5. Metal Lathe
6. Welders (MIG, TIG, stick)
7. Air compressors and pneumatic tools
8. Power tools
9. Hand tools and tool sets
10. Workbenches and tool storage
11. Engine hoists and equipment
12. Auto parts inventory
13. Hardware, fasteners, supplies
14. Lawn and garden equipment
15. Miscellaneous shop items

RING 2 - Furniture, Household & Collectibles

Location: Near home/yard area

Auction Order (Approximate):

1. 1. Antique furniture
   2. Modern bedroom sets
   3. Living room furniture
   4. Dining room furniture
   5. Office furniture
   6. Kitchen appliances
   7. Cookware and kitchen items
   8. Glassware and dishes
   9. Serving pieces and flatware
   10. Linens and bedding
   11. Lamps and lighting
   12. Artwork and wall décor
   13. Collectibles and memorabilia
   14. Books and media
   15. Seasonal decorations
   16. Miscellaneous household items

   Note: Rings may run simultaneously. Buyers may move between rings to bid on items of interest.

 

REGISTRATION PROCEDURES

Live On-Site Registration (Real Estate & Personal Property)

Required Documents:

• Valid government-issued photo ID (driver's license, passport, state ID)
• For real estate bidders: Proof of funds or pre-approval letter (recommended)

Process:

1. Report to registration table starting at 9:00 AM
2. Complete bidder registration form
3. Present valid photo identification
4. Review and sign auction terms acknowledgment
5. Receive bidder number card
6. Retain bidder number for duration of auction

Internet Registration (Real Estate Only)

Pre-Registration Required:

• Register online 
• Credit card verification required
• Accept terms and conditions electronically
• Test internet connection and platform before auction

Auction Day:

• Log in by 9:45 AM
• Verify connection and audio/video feed
• Monitor live auction feed
• Place bids in real-time
• System will confirm each bid

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BIDDING PROCEDURES

Real Estate Bidding

Live On-Site Bidders:

• Hold up bidder number when ready to bid
• Auctioneer will acknowledge your bid
• Keep bidder number visible until outbid or until property is sold
• Listen carefully for current bid and next increment
• Auctioneer's decision on bid recognition is final

Internet Bidders:

• Click "Bid" button to place bid at current asking amount
• System displays your maximum bid
• You will be notified if outbid
• Watch live video feed for auction progress
• Monitor chat/message board for announcements
• Internet bids receive equal treatment as floor bids

Bidding Increments (Auctioneer's Discretion):

• Opening bid: $250,000
• Increments typically $5,000 - $10,000 or as determined by auctioneer
• Auctioneer may adjust increments based on bidding activity

Winning the Real Estate:

1. Auctioneer calls "SOLD!" and recognizes winning bidder
2. Sale subject to owner confirmation
3. Winner reports immediately to clerk's table
4. Sign purchase agreement
5. Provide identification and contact information
6. Review deposit and closing instructions
7. Wire transfer deposit by Monday, November 24th

Personal Property Bidding (In-Person Only)

Bidding Process:

• Hold up bidder number when ready to bid
• Two auctioneers running simultaneously
• Move between rings to bid on desired items
• Bid increments determined by auctioneer based on item value
• All sales final when auctioneer says "SOLD!"

Claiming Purchases:

1. After each item sells, note your bidder number and item description
2. Runners will tag items with your bidder number
3. Continue bidding throughout sale
4. Settle account at checkout table when finished bidding
5. Present bidder number for final invoice

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PAYMENT PROCEDURES

Real Estate Payment

Down Payment:

• Amount: $25,000 (NON-REFUNDABLE)
• Due Date: Monday, November 24, 2025
• Method: Wire transfer to Fidelity National Title
• Wire instructions provided day of auction

Balance Payment:

• Due: At closing (by January 6, 2026)
• Method: Certified funds or wire transfer
• Title company will provide closing instructions
• Cash buyers may close within 1-2 weeks

Personal Property Payment

Payment Required: Day of sale before removal

Accepted Payment Methods:

• Cash or Check - Receive 3% discount on total invoice
• Credit Card - Full invoice amount (no discount)
• Personal checks accepted with valid ID (checks over $2,000 require prior approval)

Calculation:

• Winning bid + 13% buyer's premium = Invoice total
• 3% discount applied for cash/check payment
• Sales tax added to titled vehicles
• Example 1: $500 tool box + 13% BP = $565 invoice
  • Cash/check: $565 - 3% discount = $550.00
  • Credit card: $565.00
• Example 2: $5,000 vehicle + 13% BP + 7% sales tax = $5,954.55 invoice
  • Cash/check: $5,954.55 - 3% discount = $5,885.00
  • Credit card: $5,954.55

Checkout Process:

1. Bring bidder number to checkout table
2. Clerk totals all purchases
3. Choose payment method (cash/check receives 3% discount)
4. Review invoice for accuracy
5. Make payment in full
6. Receive paid receipt
7. Begin loading items

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REMOVAL PROCEDURES

Personal Property Removal

Same Day Removal:

• Payment and removal day of sale preferred
• Bring truck, trailer, and loading help
• Loading assistance available (buyer's responsibility)
• Remove items carefully to avoid damage
• Auction company not responsible for loading accidents

Extended Removal:

• Items may be removed within 7 days by appointment
• Contact Burgess Auctions to schedule: 317-508-5973
• Items must be removed by Friday, November 29, 2025
• IMPORTANT: Any personal property not removed by deadline will convey with the real estate to the new property owner

Removal Requirements:

• Paid receipt must be shown for all items removed
• Bring appropriate equipment (straps, dollies, tools)
• Bring adequate help for heavy items
• Disassembly is buyer's responsibility
• All items removed at buyer's risk

Special Items:

• Car lift: Professional removal recommended
• Lathe: Very heavy - plan accordingly
• Large furniture: May require multiple people
• Vehicles: Title transfer paperwork provided

Real Estate Possession

• Possession granted at closing
• Property will be vacant and broom-clean
• All personal property removed by seller EXCEPT items not removed by personal property buyers
• Any personal property remaining after November 29, 2025 will convey with real estate
• Keys provided at closing table

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TERMS & CONDITIONS REVIEW

Real Estate Terms

• Opening bid: $250,000
• 10% buyer's premium added to winning bid
• Sale subject to owner confirmation
• $25,000 non-refundable deposit due 11/24/25
• Closing by January 6, 2026
• AS-IS, WHERE-IS sale with no warranties
• No contingencies (financing, inspection, appraisal)
• Buyer pays all closing costs except title insurance premium
• General warranty deed provided
• Fidelity National Title company
• Any personal property not removed by 11/29/25 conveys with real estate

Personal Property Terms

• 13% buyer's premium on all items
• Indiana sales tax collected on titled vehicles
• 3% discount for cash or check payment
• Credit card accepted at full invoice price
• AS-IS, WHERE-IS with no warranties
• All sales final - no returns or exchanges
• Payment day of sale required
• Removal within 7 days
• Items not removed by 11/29/25 become property of real estate buyer
• Buyer responsible for proper removal
• Announcements day of sale take precedence

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IMPORTANT REMINDERS

What to Bring:

• Valid photo ID (REQUIRED)
• Proof of funds (real estate bidders)
• Payment method (cash, check, or credit card)
• Truck and trailer for purchases
• Help for loading heavy items
• Tie-downs, straps, tools for disassembly
• Gloves and work clothes
• Chairs for comfort
• Dress for November outdoor weather

Prohibited Items:

• Weapons
• Alcohol or illegal drugs
• Pets (service animals permitted)
• Disruptive behavior

Safety Reminders:

• Watch for moving vehicles and equipment
• Supervise children at all times
• Stay clear of active auction rings
• Be careful when previewing items
• Loading is at your own risk
• Auction company not liable for injuries

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CLERKING & SUPPORT STAFF

Registration Table:

• Bidder registration
• Information distribution
• Questions and assistance

Real Estate Clerk Table:

• Purchase agreement execution
• Deposit instructions
• Closing coordination

Personal Property Checkout:

• Invoice preparation
• Payment processing (cash/check discount applied)
• Receipt distribution

Runners:

• Tag sold items with bidder numbers
• Assist with item identification
• Direct buyers to purchases

Security:

• Monitor property
• Prevent unauthorized removal
• Assist with traffic flow

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COMMUNICATIONS

Announcements:

• Listen for announcements from auctioneer
• Important information conveyed throughout day
• Changes or corrections announced as needed
• All announcements supersede printed material

Questions:

• Ask staff or auctioneers for clarification
• Review terms before bidding
• Seek assistance at any time

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POST-AUCTION PROCEDURES

Real Estate

Winning Bidder Responsibilities:

1. Sign purchase agreement immediately
2. Wire $25,000 deposit by 11/24/25
3. Await seller confirmation 
4. Coordinate closing with title company
5. Arrange financing (if applicable)
6. Schedule final walk-through
7. Attend closing by January 6, 2026
8. Note: Any personal property not removed by 11/29/25 conveys with the real estate

Seller Responsibilities:

1. Review and confirm/reject winning bid
2. Notify buyer of decision
3. Execute purchase agreement
4. Deliver clear title
5. Maintain property
6. Attend closing

Personal Property

Winning Bidders:

1. Settle account at checkout (remember 3% cash/check discount!)
2. Collect paid receipt
3. Load and remove items day of sale (or by appointment)
4. Contact auction company to schedule pickup if needed
5. CRITICAL: Complete removal by November 29, 2025
6. Items not removed by deadline become property of real estate buyer

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DISPUTE RESOLUTION

• Auctioneer's decisions are final
• Bidding disputes resolved by auctioneer
• If error occurs, item may be re-offered at auctioneer's discretion
• Buyer and seller agree to binding arbitration for any disputes
• Indiana law governs all transactions
• Henry County jurisdiction

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CONTACT INFORMATION

Day of Auction:

• Registration: See staff at registration table
• Real Estate Questions: Jason Snider or Burgess Auctions staff
• Personal Property: Ring auctioneers or staff
• Payment: Checkout clerks
• Removal: Loading area supervisors

Before Auction:

• Real Estate Info: Jason Snider (317) 507-1692
• Auction Info: Burgess Auctions (765) 445-7814 or (317) 508-5973
• Online Bidding: Registration link in information packet

After Auction:

• Real Estate: Jason Snider / Fidelity National Title
• Personal Property Removal: Burgess Auctions (317) 508-5973
• Accounting Questions: Burgess Auctions office

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AUCTION PROFESSIONALS

Auctioneer:
Zack Burgess, CAI, AU19600029
Burgess Auctions LLC

Real Estate Broker:
Jason L. Snider, RB14045952
J. Snider Real Estate

Title Company:
Fidelity National Title

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FINAL NOTES

• Arrive early for best parking and preview time
• Dress appropriately for outdoor November weather
• Auction held rain or shine
• Concessions may be available
• Restroom facilities on-site
• Plan adequate time - personal property sale may last several hours
• Bring friends and family - great auction day experience!
• Personal property buyers: Plan to remove items promptly to avoid forfeiture
• Save 3% by paying with cash or check!

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BURGESS AUCTIONS LLC
"Trusted Auctions, Timeless Results"
"Integrity in Every Lot. Care in Every Sale."

Thank you for participating in the Shay Family Irrevocable Trust Estate Auction!